Job Description

Financial Assistant

Job Description

January 5, 2026

General Description:

This part time, 5-10 hours/week position is responsible for providing administrative financial support to the agency. Responsibilities include processing accounts payable invoices, credit card reconciliation and entering journal entries into financial software. Position also provides administrative and project support to the Director of Finance and Administration. This is an hourly position in the range of $25-27/hour with considerations given to skills and experience. This position is based out of HAWC’s Salem office and is supervised by HAWC’s Director of Finance and Administration.

Qualifications & Requirements:

• Strong organizational and administrative skills with high attention to detail
• Computer proficiency, including accounting and office software
• Minimum of two (2) years of experience using QuickBooks
• Proven verbal and written communication skills
• Ability to multitask, prioritize work and meet deadlines
• Self-motivated, resourceful and dependable
• Ability to work collaboratively with diverse teams, including non-financial staff
• Experience with nonprofit accounting preferred
• Commitment to promoting cultural humility and social justice values

Position Duties & Responsibilities

• Process Accounts Payable invoices into BILL.com
• Collect, track and organize receipts and other financial back up
• Perform day-to-day accounting and bookkeeping tasks using QuickBooks
• Reconciliation of organization credit card account
• Support financial reporting and assist with audits or internal reviews as needed
• Communicate effectively with staff, vendors, and external partners
• Assist with grant billings
• Manage multiple priorities, meet deadlines, and adapt to changing needs
• Supports Director of Finance on various projects
• Participate in required trainings, including relevant portions of HAWC’s pre-service training

HAWC is an Equal Opportunity Employer. HAWC does not discriminate on the basis of race, color, national origin, religion, gender or gender identity, familial status, disability, ancestry, age, marital status, public assistance status or genetic information. Survivors, people who are bilingual/bicultural, persons of color, people with disabilities and members of the LGBTQ+ community are strongly encouraged to apply.

Please email cover letter and resume to Kristin Barry at Accounting@hawcdv.org with “Financial Assistant” in the subject line or mail to HAWC Attn: Director of Finance & Administration, 27 Congress St. Ste. 204, Salem, MA 01970.

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